Clear handling for the data needed to prepare a filing.

1. What Pilot Form is for

Pilot Form helps general aviation pilots prepare customs, immigration, police, and PPR filings. The app stores reusable profile and flight information so you can generate the PDF or email output required by a selected airport template.

2. Information you choose to store in the app

The information stored in Pilot Form may include:

• Pilot, crew, and passenger identity information
• Passport or travel document details you enter
• Date of birth, place of birth, nationality, and address fields you enter
• Aircraft details such as registration and type
• Flight and filing details such as airport, direction, date, time, and route context
• Generated filing content, including PDF field values and prefilled email content
• Recent filing history used to speed up repeat filings

3. How the app uses that information

Pilot Form uses your data to:

• Populate official airport PDF forms
• Build structured customs or PPR email drafts
• Show only the fields required by the selected template
• Let you reuse recent filings without re-entering the same details each time
• Sync your saved profiles and filings across your own devices when iCloud sync is available

4. Storage and iCloud sync

Pilot Form stores your data locally on your device using Apple system storage. When iCloud is available for your device and Apple account, the app may sync supported records through CloudKit so your saved profiles and recent filings stay available on your other devices.

CloudKit is operated by Apple and is governed by Apple's own terms and privacy practices. Pilot Form does not run its own separate personal data sync service for your filing data.

5. Template catalog requests

The app can request template catalog updates from the Pilot Form sync service so new or updated filing templates can be delivered to the app. Those requests may include technical information needed to serve the catalog, such as the app version and a public catalog API key header. They are not used for advertising or cross-app tracking.

6. Email, sharing, and destination handling

If you choose to create an email filing, Pilot Form opens Apple's Mail composer with the recipients, subject, body, and any PDF attachment prepared from your data. The email is not sent automatically. You decide whether to send it, edit it, or cancel it.

If you share a generated PDF or other filing output, that content is handled by the destination or service you choose. Their privacy practices apply once you send or share the filing outside the app.

7. Analytics, advertising, and tracking

Pilot Form does not include third-party analytics SDKs, advertising SDKs, or App Tracking Transparency-style tracking for marketing purposes. The website at pilotform.app is a static site and does not use analytics cookies or advertising trackers.

8. Website requests

When you visit the Pilot Form website, your browser requests static files from the hosting infrastructure so the site can load. As with any website delivery, infrastructure providers may process standard request information such as IP address, browser metadata, and request timing for security and delivery purposes.

9. Data retention and deletion

You control the information you add to Pilot Form. You can delete saved profiles, aircraft, and filings from the app. If data has synced through iCloud, removal may also propagate through Apple's CloudKit sync system according to Apple's platform behavior.

10. Children's privacy

Pilot Form is designed for operational flight paperwork and is not directed to children. Do not use the app to intentionally provide personal information from children except where that information is lawfully required for an actual travel or customs filing that you are preparing.

11. Contact

If you have a privacy question about Pilot Form, contact: mamonney@cisco.com